Contracts

Jisc Procureweb manages the GeM contract repository for the sector. The GeM contract repository replaces the old CuPID system and provides a controlled environment for users within the Higher and Further Education sectors to search for approved supplier information.

The GeM contracts system contains a wealth of information for dealing with suppliers, such as buyers guides and pricing information. The system contains both nationally and regionally negotiated contracts; it allows local institutions to add their own local contracts as well. Each institution has complete control over their data and can choose to opt-out of any agreements that they do not want users to buy from.

The GeM contracts system works either as a stand-alone system or can fully integrate with the GeM eMarketplace. This allows users to view and buy products and services from specified contracted suppliers in a controlled environment, using corporate procurement cards.

The new contracts database gives users:

Control

Institutions have complete control over what contracts their users can see. They are able to opt-out of regional and national contracts at the click of a button. They can add local contracts to the system to create a simple controlled environment for users to search for preferred supplier data.

Simplicity

Much of the complexity that was involved in managing the data in CuPID has been removed, and the contracts database is now simpler to use. Users can now create contract data, workflows and specific permissions using simple to follow wizards, which makes managing contract data intuitive and easy.

Speed

The contracts database is a self-serve system and all functionality can be quickly and simply managed by institution users.

You can access GeM at http://www.gem.ac.uk

* The contracts database allows local contracts to be added to the system without charge for the first 50 HE institutions, and the first 10 FE institutions. Beyond these numbers, each institution will have to pay a small fee when uploading local contracts. HEI's who already have in excess of this number of contracts on CuPID will have them processed and included without a charge.